Managing certificates, statutory compliance, and maintenance records can be a daunting task for any business, especially when operating across multiple locations.
From gas and electrical safety certificates to food hygiene ratings, alcohol premises licences, and fire safety documents, the myriad of regulations requires diligent management to avoid the costly consequences of non-compliance.
Hefty fines, legal actions, and even potential closure of the business are all very real risks when compliance slips through the cracks.
This is where Hopsy comes in. Designed to take the complexity out of compliance management, Hopsy’s intuitive dash-boarding system offers a seamless way to keep track of all your important documents, ensuring they are current, accessible, and properly managed.
We call this function ‘Certificates’, and it’s designed to make your life easier, and your business compliant.
Whether you’re a company or venue user, Hopsy’s Certificates feature allows you to upload and manage all your certificates in one place.
Company users can access the Certificates tab under each venue, while venue users can find it under the Compliance dropdown at their venue.
You can upload all your compliance documents and certification, adding expiry dates if applicable.
The index view within each venue shows all uploaded certificates, allowing you to sort them by expiry date or certificate type.
This way, you can easily keep track of which documents are nearing expiration and which ones are still valid.
Setting up certificate requirements in Hopsy is straightforward to configure. To ensure your business remains compliant, simply activate the records relevant to your operations. Hopsy settings control what appears on your dashboard, allowing you to tailor your compliance management to your specific needs. You can also choose how far in advance you want to be notified of certificate expirations, giving you ample time to renew and upload new documents.
Additionally, you can select which venues in your estate need to have specific certificates both present and ‘in date’. You can apply this setting to all venues or select them individually, providing flexibility in how you manage compliance across your business.
Once you’ve configured your certificate settings, the real magic happens on the Certificates Dashboard.
Accessible through the Dashboards tab, this feature provides a comprehensive overview of the current state of compliance across all your venues.
This information is updated in real-time, giving you a clear picture of where you stand at any given moment.
For more detailed insights, you can drill down into each certificate type. For example, if you need to check the status of a specific document across your estate, you can see at a glance how many are expired, expiring soon, or need to be uploaded. From there, you can directly upload new certificates or renew existing ones, all from within the dashboard.
Managing certificates, statutory compliance, and maintenance records doesn’t have to be overwhelming. With Hopsy’s Certificates feature, you can ensure that all your essential documents are organised, up-to-date, and easily accessible.
By streamlining the compliance process across multiple locations, Hopsy helps you avoid the risks associated with non-compliance, so you can focus on what really matters—running your business successfully.
